HR Coordinator / Payroll Administrator (ML)

About the position For over 35 years, CIP Group has been a dynamic force in Employee Benefits, Retirement, HR Consulting, and Payroll Services, committed to excellence and innovation. While we are a Boston-based, independent benefit brokerage located in Cambridge, MA, we are proud to be a national firm, serving clients across the country. Our diverse team simplifies work life for clients by offering expert services tailored to each client’s strategic vision. Our philosophy centers on advocacy and partnership, going beyond traditional roles to collaborate and conquer challenges. CIP Group’s commitment to excellence is woven into our DNA, ensuring every interaction is a step towards a more prosperous and confident future. Together, we strive to bring innovation and transformative solutions, forging a path toward a future where organizations thrive, employees flourish, and success knows no bounds. We are currently looking for a full-time HR Coordinator / Payroll Administrator to join our team. This position will report to the HR Business Partner and Payroll Team. The HR Coordinator / Payroll Administrator is responsible for independently managing payroll operations and providing comprehensive support across core human resources functions. This role requires a solid understanding of HR and payroll practices, the ability to work with minimal supervision, and a proactive approach to ensuring compliance, accuracy, and a positive employee experience.

Responsibilities

• Working collaboratively with team members, process bi-weekly/weekly/monthly payroll accurately and on time for all employees
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments
• Ensure ongoing compliance with federal, state, and local wage and hour regulations
• Reconcile payroll reports, identify discrepancies, and implement corrective actions
• Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships
• Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution
• Maintain and audit employee records within HRIS systems to ensure accuracy and compliance
• A Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates
• Work with benefits team members for questions surrounding employee benefits programs, and deductions
• Manage background checks, employment verifications, and I-9 compliance
• Work with multiple managers to provide feedback on disciplinary issues, documentation and terminations involving employee relations matters
• Assist Human Resource Business Partner with investigations and ADA accommodations
• Assist with interpretation and consistent application of HR policies and procedures

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 3–6 years of progressive experience in HR coordination and payroll administration
• Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems
• Demonstrated understanding of employment laws, payroll regulations, and compliance requirements
• Proven ability to manage multiple priorities with minimal supervision
• High level of discretion when handling confidential information
• Strong analytical, problem-solving, and decision-making skills
• Excellent organizational, communication, and interpersonal abilities
• Advanced proficiency in Microsoft Excel and HR reporting tools
• Ability to collaborate cross-functionally and support employees at all organizational levels

Nice-to-haves

• Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP)
• Experience processing multi-state payroll
• Experience with Paycor is a plus
• Experience supporting audits and compliance reporting

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