Experienced Administrative Support Specialist – Remote Work From Home Data Entry and Office Management

Introduction to arenaflex

Imagine being part of a dynamic team that offers a world of possibilities, both at work and during your downtime. At arenaflex, we invite you to join our family and explore new horizons, develop your skills, and become the best version of yourself. As you embark on this new journey, you'll tackle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Take the opportunity to advance both your personal and professional life and get ready to thrive!

About the Role

This position is a member of the Airport Stations Group within the Customer Experience Division. As a Staff Assistant, you will be responsible for performing a wide variety of office duties, including scheduling meeting plans, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.

Key Responsibilities

• Assist in the planning of executive presentations and special events as required
• Control, review, and monitor all local invoices through InvoiceWorks and distribute as necessary
• Investigate and escalate office technology issues, including phone and copier machines
• Track and ensure employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assist in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
• Handle payroll processing in Workbrain for management and care staff
• Process termination letters and coordinate local communications and response
• Manage employee parking, including permitting and assignments, as required
• Assist with timekeeping functions, data entry, data verification, reconciliations, and recording
• Maintain employee records, as needed
• Maintain Station meeting schedules, including monthly emergency response
• Access and manage various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
• Update required manuals, files, and maintain all safety-related items
• Act as a backup for various payroll functions
• Manage records for OSHA, safety, etc. (301's, weekly and annual)
• Assist with budget preparation and reconciliation, including monthly closeout of landing fees
• Support auditing activities as required
• Track and verify incentive funds earned
• Liaise with CRE/Offices and vendors to follow local programs, as applicable
• Lead/coordinate work with other care staff, as applicable
• Perform other duties as required

Essential Qualifications

To succeed in this role, you will need:

• A Bachelor's Degree
• Past office/administrative experience

Preferred Qualifications

While not required, the following qualifications are preferred:

• N/A

Skills, Licenses, and Certifications

The following skills and certifications are necessary for success in this role:

• Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of policies, procedures, and corporate design
• Ability to focus on work, be detail-oriented, and meet deadlines
• Ability to work in a high-speed environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to understand concepts and functionality of specific software and programs

What You'll Get

At arenaflex, we offer a comprehensive benefits package, including:

• Medical benefits: access to health, dental, prescription, and vision benefits from day one
• Wellness programs: tools, resources, and support to help you be your best self
• 401(k) program: available upon enrollment, with employer contributions available after one year
• Additional benefits: Employee Assistance Program, pet insurance, discounts on hotels, cars, cruises, and more

Diversity and Inclusion at arenaflex

At arenaflex, we believe that inclusion and diversity are the foundation of a powerful workforce. Our 20+ Employee Business Resource Groups are focused on connecting our employees to our customers, suppliers, communities, and investors, helping employees reach their full potential and creating an inclusive workplace to address and exceed the challenges of our diverse world.

Conclusion

Are you ready to feel a huge sense of pride and fulfillment as you do your part to keep the largest airline in the world running smoothly? Join arenaflex and be yourself in a dynamic and supportive environment. Apply now to take the first step in your new career!