[Remote] Editor 1/Knowledge Research Specialist

Note: The job is a remote job and is open to candidates in USA. Stoel Rives LLP is seeking an Editor 1/Knowledge Research Specialist to join their Firmwide Administrative Support Team. The role involves proofreading, editing complex documents, and utilizing AI-powered research tools to assist with legal research and documentation. The ideal candidate will thrive in a collaborative environment and possess strong technical skills in document processing and editing.

Responsibilities

• Proofread and edit documents for grammar, punctuation, structure, and accuracy; locate, analyze and summarize references using legal databases and AI-powered research tools; assist with research requests; refine and verify AI-assisted content; consistently apply business, Firm, and appropriate court, agency and/or academic citation styles; audit and organize mathematical calculations and large data sets using Excel; and review/create tables of authorities
• Format documents using advanced Word features including styles, outlines, special characters and references; manage redlines and file versions in local and DMS environments; and implement AI tools to generate templates and forms
• Accurately track and record time in Firm timekeeping and ticketing systems
• Collaborate with team on workload and coverage through ticketing system and communication; provide coverage for FAST members during periods of heavy workload; and contribute to process improvements and documentation
• Analyze and delegate assignments and manage reservations during coordinator shifts; problem solve and communicate promptly with requestors if time or staffing constraints occur; coordinate with technology and knowledge management teams; and escalate concerns or issues to FAST Supervisor as needed
• Strictly maintain confidentiality of all workflow and comply with Firm policies and ethics rules; expertly edit, proofread and cite check documents under deadlines; have consistent and prompt attendance; and be outstanding at client service

Skills

• Expert in English and proofreading, editing and cite checking complex documents
• Proficient in using AI-powered research tools and databases to locate resources, fact check, and draft summaries
• Thrive in a fast-paced, collaborative environment
• Adeptly navigate and apply advanced software and AI-driven tools including Westlaw, Lexis+, Microsoft (CoPilot), and other evolving applications
• Proofread and edit documents for grammar, punctuation, structure, and accuracy
• Locate, analyze and summarize references using legal databases and AI-powered research tools
• Assist with research requests
• Refine and verify AI-assisted content
• Consistently apply business, Firm, and appropriate court, agency and/or academic citation styles
• Audit and organize mathematical calculations and large data sets using Excel
• Review/create tables of authorities
• Format documents using advanced Word features including styles, outlines, special characters and references
• Manage redlines and file versions in local and DMS environments
• Implement AI tools to generate templates and forms
• Accurately track and record time in Firm timekeeping and ticketing systems
• Collaborate with team on workload and coverage through ticketing system and communication
• Provide coverage for FAST members during periods of heavy workload
• Contribute to process improvements and documentation
• Analyze and delegate assignments and manage reservations during coordinator shifts
• Problem solve and communicate promptly with requestors if time or staffing constraints occur
• Coordinate with technology and knowledge management teams
• Escalate concerns or issues to FAST Supervisor as needed
• Strictly maintain confidentiality of all workflow and comply with Firm policies and ethics rules
• Expertly edit, proofread and cite check documents under deadlines
• Have consistent and prompt attendance
• Be outstanding at client service
• Accurately type 50+ wpm
• Intermediate in Microsoft Word and proficient in Excel, Outlook, PowerPoint, iManage, Adobe Acrobat, Litera Compare, Metadata Assistant, Laurel, Lexis, Westlaw, and Drafting Assistant/Deal Proof
• Familiarity with AI-powered legal drafting/editing tools (e.g., CoCounsel, Lexis+AI)
• Basic understanding of prompt engineering and ability to interact with generative AI systems
• Able to analyze and improve AI-generated outputs
• Operate Firm software and equipment
• Read and interpret instructions
• Focus for extended periods
• Logically apply style guides
• Accurately edit and cite check complex documents
• Apply critical thinking to interpret and break down legal questions into researchable components and evaluate relevance and reliability of sources
• Be organized and pivot as priorities change
• Perform detail-oriented work in a high-pressure, fast-paced environment
• Be professional at all times
• Be a constant-learner, particularly in the use of AI tools
• Work independently and collaboratively
• Bachelor's degree in English, journalism, or related field required
• At least three years of relevant experience in a deadline-oriented environment with a technical, legal or academic organization where core responsibilities included proofreading, editing and drafting complex technical or legal documents
• Experience with legal databases/software and AI tools

Benefits

• Annual discretionary bonus
• Paid family & medical leave
• Competitive PTO
• Remote work options
• Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options
• Generous firm-contributed health savings account
• Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
• Annual contribution into the employee's retirement plan

Company Overview

• Stoel Rives is a leading U.S. corporate and litigation law firm providing sophisticated business clients high quality legal services. It was founded in 1907, and is headquartered in Portland, Oregon, USA, with a workforce of 501-1000 employees. Its website is http://www.stoel.com.

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