Project Coordinator

CESO, Inc. is a civil engineering and architectural firm focused on empowering staff to impact communities. The Project Coordinator will assist the Project Manager in tracking and coordinating projects, ensuring schedules are maintained and project goals are met.

Responsibilities

• Track project milestones and project changes and produce updated schedules/documents
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes
• Coordinates project communications among internal teams, clients, consultants, and contractors
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials
• Tracks action items and project milestones to support schedule adherence and team accountability
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers
• Ability to learn and utilize various individual governmental portals for submittals
• Perform other duties as assigned

Skills

• High school diploma or General Education Degree (GED)
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence
• Working knowledge of Microsoft Suite products
• Strong contract administration skills
• Exceptional organizational and communication abilities
• Passion for customer service, eagerness to learn, and problem-solving skills
• 1 or more years of administrative experience in the AEC industry
• Notary in State of business

Benefits

• Flexible and Hybrid Work Schedule
• Paid Time Off – Credited to You 100% Upfront
• 401K with a Company Match
• Rewards and Recognition Program
• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Welcome Box
• Casual Dress Code
• Reimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• Company Paid Bonding and Recovery
• Employee Events such as Lunches and Outings to Foster a Positive Work Environment

Company Overview

Company H1B Sponsorship