Accounts Receivable Specialist

Capitol Services is a leading provider of services to legal and financial professionals nationwide, and they are seeking an Accounts Receivable Specialist to join their growing team. The role involves supporting the Finance department with accounts receivable duties, ensuring timely and accurate processing of payments and client inquiries.

Responsibilities

• Follow internal Finance controls and procedures
• Audit and process customer payments including check, credit card, and ACH transactions
• Accurately post cash receipts into accounting system on a daily basis
• Process and record bank deposits, reconcile to bank activity, and address any discrepancies
• Research internal and external inquiries concerning account status and respond promptly and professionally to clients
• Update client account data in customer master files
• File, maintain, and distribute detailed Finance documents, records, and reports, and ensure proper documentation
• Upload invoice information in customer payment portals and maintain accurate information
• Generate and distribute invoices and account statements to clients
• Monitor accounts receivable aging reports and follow up with clients on past due accounts
• Communicate with clients to resolve payment issues and negotiate payment plans if necessary
• Conduct credit checks and update credit limits for clients
• Collaborate with the Finance team to streamline and improve accounts receivable processes
• Assist in month-end closing and annual audit

Skills

• You have 1-2 years' experience in accounts receivable or a similar accounting role
• You have knowledge of basic accounting principles
• You have experience working with an ERP accounting system
• You are proficient in Microsoft software (Excel, Outlook and Word) and interacting with Adobe PDF documents
• You have the ability to multi-task and prioritize projects / assignments
• You have strong attention to detail in data entry and financial recordkeeping and exhibit a reasonable sense of urgency
• You have excellent verbal and written communication skills
• You communicate in both a professional and friendly manner with clients, coworkers, correspondents, and others
• You are eager to use new tools and learn new processes and technologies
• You can adapt to changing priorities while working in a fast-paced and high-volume environment
• You have strong problem-solving skills to address any challenges that may arise
• You have the ability to retain and implement instruction and training
• You are open to learn and navigate our current processes and systems
• You are not afraid to ask questions
• You demonstrate a positive attitude
• You are courteous and polite, especially when navigating through difficult conversations, problems, or complaints that may arise
• You are able to work in both a team and independent setting
• You tend to foster support and dependability towards your peers while also getting your individual tasks done within specific time constraints
• You are able to work during our regular business hours in our Austin office
• You are a punctual individual and able to follow an assigned work schedule
• You are able to maintain client confidentiality at all times
• You are able to remain in a stationary position 75% of the time
• You have experience working with Oracle NetSuite and Microsoft Dynamics GP (Great Plains)

Benefits

• 3 medical plans to choose from including a 100% employer-paid option for the employee
• 100% employer-paid dental and vision benefits for the employee
• 401(k) with scheduled employer contribution
• Employer-paid employee assistance program, as well as life and long-term disability insurance
• 4 weeks of paid time off annually, which begins accruing upon hire, and 10 paid holidays
• Encouraged work-life balance including a hybrid working model with WFH equipment provided following successful training
• Access to building fitness center
• Office team events and learning development opportunities

Company Overview