Manager, Call Center Operations
Job Description:
- Ensure that all client needs are met with a high degree of quality on time and within budget
- Offer recommendations to ensure successful program implementation and ongoing operation
- In partnership with the Business Unit Director, manage all aspects of project start-up, including developing strategy and tactics for program implementation, creating scripts and logic flow, counseling of clients to develop programs which meet legal and regulatory guidelines and developing reporting protocols and templates
- Development and delivery of initial training programs
- Manage all aspects of ongoing program support including, but not limited to, call monitoring for quality, providing ongoing training support, providing client with program updates and reporting, interfacing with clients, internal departments and vendors
- Provide day-to-day supervision, directly or through supervisory staff, of the Communicators or Specialists
- Implement performance standards and provide coaching and performance feedback; conduct performance evaluations for designated staff members; conduct new hire interviewing; coordinate new hire training; monitor and record absenteeism; conduct disciplinary actions, including terminations; monitor staffing levels
- Provide reports at designated frequency to clients, direct manager and/or others as requested
- Assist in the development of quality improvement programs as a means to increase productivity and improve service levels
- Develop call center policies and procedures
- Probe, clarify and determine clients’ needs to develop effective solutions
- Make recommendations on the best methodology and implementation methods for client programs
- Maximize staff utilization and program profitability
- Safeguard patient privacy and confidentiality by following the guidelines set forth in the Privacy and Security Rules of the Health Insurance Portability and Accountability Act (HIPAA)
- Organize tasks and sequence to meet commitments, schedule activities, and anticipate problems
- Respond to issues, examine options and alternatives, and make informed decisions addressing problems as they arise
- Convey written information clearly and effectively through both formal and informal documents
- Convey information orally, in such a way that the recipient(s) comprehends the message
- Ability to remain calm during all situations; provide constructive feedback; able to inspire teamwork and respect
Requirements:
- RN or PharmD license required
- Project management experience in healthcare-related setting preferred
- Five years’ experience supervising within a Call Center operation
- Critical thinking and creative problem solving skills
- Ability to join frequent meetings and calls without disruption or disconnecting
- Solid relationship building skills
- Highly organized, detail-oriented
- Excellent communication and customer service skills
- Must possess the ability to train and motivate staff members
- Ability to work independently, and exercise sound judgment with regards to issue escalation
- Outstanding customer service, communication, and interpersonal skills
- Adept at all applicable computer software, i.e., Microsoft Office, client and Inizio project specific systems and Inizio’s or client call management system
- Must have stable, reliable, high speed home internet
- Must have a designated separate home office space that is quiet and away from distractions
Benefits:
- Competitive compensation
- Excellent Benefits – accrued time off, medical, dental, vision, 401k, disability & life insurance, paid maternity and paternity leave benefits, employee discounts/promotions
- Employee discounts & exclusive promotions
- Recognition programs, contests, and company-wide awards
- Exceptional, collaborative culture
- Best Places to Work in BioPharma (2022, 2023, & 2024)
- Certified Great Place to Work (2022, 2023, 2025)
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