Experienced Staff Assistant – Remote Data Entry and Administrative Support

Are you ready to embark on a thrilling journey, where every day brings new challenges and opportunities for growth? Join the arenaflex family, and you'll soar to new heights, develop your skills, and become the best version of yourself. As you take off on this exciting adventure, you'll handle obstacles with agility and ease, mastering new skills and propelling your career while having a blast. Get ready to advance both your personal and professional life and take off!

Why you'll love this role

This position is a member of the Airport Stations Group within the Customer Experience Division at arenaflex. As a Staff Assistant, you'll be responsible for performing a wide range of administrative tasks, including:

• Scheduling meetings and events, writing and filing documents, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, processing P-card expenses, tracking commemorations and birthday events, and arranging travel and hotel accommodations.

What you'll do

* Assist with planning and coordinating management presentations and special events as required

• Manage, review, and track all local invoices through InvoiceWorks and disperse as needed
• Investigate and resolve office technology issues, including phone and copier machines
• Track and ensure employees complete onboarding tasks, including proper system access, assignment of storage spaces, letter drops, uniforms, identification cards, fingerprinting, training, etc.
• Assist in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, celebration events, recognition events)
• Handle finance processing in Workbrain for management and care staff
• Process deprivation letters and arrange local communications and responses
• Oversee employee terminations, including approvals and tasks, as required
• Assist with timekeeping capabilities, data entry, data validation, compromises, and recording
• Maintain employee records, as needed
• Maintain station meeting plans, including monthly crisis response
• Access and manage various intermittent reports, including performance, review, cost, employee engagement and recognition, etc.
• Update required manuals and maintain all security-related items
• Serve as backup for other finance capabilities
• Oversee records for OSHA, security, etc. (301's, weekly and annual)
• Assist with budget planning and compromise, including monthly reconciliation of landing charges
• Uphold auditing exercises as required
• Track and confirm incentive reserves earned
• Liaise with CRE/Offices and vendors to follow local projects, as needed
• Lead/coordinate work with other care staff, as needed
• Perform other duties as required

All you'll need for success

* Minimum Qualifications: + Bachelor's Degree + Previous office/administrative experience

• Preferred Qualifications:

+ N/A

• Skills, Licenses, and Certifications:

+ Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc. + Knowledge of policies, procedures, and corporate design + Ability to focus on work, be meticulous, and meet time constraints + Ability to multitask in a fast-paced environment and handle multiple tasks + Ability to be self-motivated and proactive + Ability to understand the concepts and functionality of specific software and systems

What you'll get

Take advantage of everything arenaflex has to offer:

• Health Insurance: From the start, you'll have access to your health, dental, vision, and prescription benefits to help you stay healthy. And that's just the beginning – we also offer virtual doctor visits, flexible spending accounts, and more.
• Health Programs: We believe you should be your best self – that's why our health programs provide you with the right tools, resources, and support you need.
• 401(k) Program: Available upon hire, and manager contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more.

Be yourself at arenaflex

From the colleagues we hire to the customers we serve, diversity and inclusion are the foundation of the powerful workforce at arenaflex. Our 20+ Employee Business Resource Groups are designed to connect our colleagues to our customers, suppliers, networks, and investors, helping colleagues reach their full potential and creating a comprehensive workplace to address and overcome the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you do your part to keep the world's largest carrier running smoothly as we care for people on life's journey? Join arenaflex today and be yourself. Apply! Apply for this job