Procure To Pay Specialist-Senior

About the position

Responsibilities

• Responsible for managing timely and accurate disbursements; including supplier set up, reports and various payment method issuance, timely and efficient management of payment platforms, department credit cards, vendor card payment programs.
• Serving as primary point of contact; subject matter expert for payment programs and complex vendor reconciliations.
• Assists Supervisor in providing training, technical and operational support to P2P team to optimize performance.
• Responsible for managing and administering all aspects of employee corporate card program to include but not limited to: Processing new card applications and establish accounts on bank portal.
• Maintain card holder records, spend levels, card MMC controls, terminations, and card inactivation.
• Maintain required documentation and approvals to ensure compliance with card program policy and procedures.
• Liaison between our employees and card provider to provide excellent service and problem resolution.
• Facilitate reconciliation tracking between cardholders and approvers to ensure expenses are accounted for in a timely manner.
• Coordinate card holder training to ensure compliance with policies, procedures, best practice and cost-efficient techniques for card use.
• Perform account analysis, reconciliation audits, and investigations.
• Assist with annual 1099 process.
• Run and monitor various reports to assist with payment program efficiency, compliance, and accuracy.
• Run and reconcile reports to ensure accuracy and issue resolution for P2P invoice processing activities to include but not limited to: Open invoice report, matched not received, invoiced not received, Open PO Report, Outstanding checks, etc.
• Analysis of invoices for proper accounting treatment (period expenses, Fixed Asset capitalization, prepayments, Etc.).
• Ensure proper approval and authorization is obtained as well as sufficient contracts and/or documentation.
• Research and resolve complex internal and external inquiries concerning invoice status, including communicating the resolution of discrepancies to appropriate persons.
• Responsible for tasks in various systems (i.e., Lawson, Perceptive ImageNow and GHX) to complete P2P cycle.
• Ensure compliance with relevant payable process requirements, policies, and procedures.
• Monitor shared email boxes to complete daily tasks.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Maintain electronic filing system for financial information, records, and documents to ensure easily available information.
• Assist with processing purchase orders in accordance with policies and procedures (ex: order processing and troubleshooting for errors, PO processing, resolving EDI exceptions, researching Received not invoiced (RNI report).
• Develop and maintain positive, productive relationships with departments, suppliers, and other customers.
• Perform other duties as assigned.

Requirements

• Associate degree. 3 years of additional experience can be substituted in lieu of degree.
• 3 years of experience working in a Procure to Pay, accounting or similar business function.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong analytical and problem-solving skills.
• Excellent communication skills, verbal and written.
• Excellent customer service skills.
• Focus on achieving results and continuous improvement.
• Ability to work in a fast paced, high-pressure environment.
• Excellent time management skills and ability to meet tight deadlines.
• Ability to adapt to a constantly changing environment.
• Able to work independently with minimal supervision.

Benefits

• Medical
• Wellness program
• Vision
• Dental
• Paid time off
• Retirement

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