People Operations & Payroll Specialist
About the position
Responsibilities
- Own and execute bi-monthly payroll with a high degree of accuracy and timeliness, including audits, reconciliations, and issue resolution.
- Manage employee benefits administration, including enrollments, changes, terminations, and day-to-day employee inquiries.
- Serve as the primary administrator of our HRIS and payroll systems (e.g., HiBob, Paylocity, Oyster, Empower, Sequoia), ensuring data integrity, accurate configuration, and strong system controls.
- Partner with Finance and Accounting to ensure accurate payroll accounting, deductions, and reporting.
- Act as the main liaison with HR, payroll, benefits, and EOR vendors, ensuring SLAs are met and systems/processes are continuously improved.
- Support and help execute on our compensation and benefits strategy to remain competitive, cost-effective, and aligned with business goals.
- Support the full employee lifecycle from onboarding through offboarding to ensure a seamless experience for team members.
- Own and administer people operations processes and documentation, ensuring our systems of record are accurate, consistent, and up to date.
- Serve as the primary point of contact for day-to-day employee inquiries related to HR policies, procedures, payroll, and benefits.
- Provide generalist support for various people programs and projects across engagement, performance, and culture initiatives.
- Coordinate multi-state hiring in the U.S., ensuring payroll, benefits, and compliance requirements are met across jurisdictions.
- Manage global hiring through EOR partners (e.g., Oyster), including onboarding, documentation, and coordination with vendors to ensure compliant, timely, and accurate setup of international employees.
- Own and drive HR compliance processes, ensuring adherence to federal, state, local, and applicable international/EOR requirements.
- Conduct regular audits of payroll, benefits, HRIS data, and personnel files to maintain accuracy and mitigate risk.
- Prepare and maintain required HR reports, metrics, and dashboards for leadership and cross-functional partners.
- Administer leave of absence and disability processes, ensuring compliance and a supportive employee experience.
- Facilitate new hire onboarding and offboarding processes, including system setup, documentation, and communications for both U.S. and global (EOR) hires.
- Maintain accurate and confidential personnel records and ensure data hygiene across all systems.
- Continuously optimize HRIS and payroll workflows, recommending improvements to increase efficiency, accuracy, and automation.
Requirements
- 2–4+ years of demonstrated success in HR operations, with emphasis on payroll, HRIS, benefits, and multi-state compliance
- Experience in fast-paced environments, ideally startup or tech
- Experience supporting multi-state U.S. teams
- Experience working with or coordinating global employees via EOR providers (e.g., Oyster)
- Experience as a system admin or heavy user of HRIS/payroll platforms
Nice-to-haves
- In startup or tech environments
- HiBob, Paylocity, Oyster, Asana, Sequoia
Benefits
- Comprehensive Health Coverage: Medical, dental, and vision insurance plans
- 401(k) with Company Match: Plan for your future with our retirement savings program
- Equity Purchase Option: Participate in Fuel Cycle’s long-term success
- Flexible Work Schedule: Empowering you to balance life and work
- Generous Time Off:
- 15 vacation days and 7 sick days per year
- 12 company holidays
- 4 floating holidays/recharge days to rest or celebrate what matters to you
- Paid Parental Leave: Time to bond with your growing family
- Monthly Internet & Phone Stipend: Support for remote work setup
- Wellness & Lifestyle Perks: Access to tools like Rightway (healthcare navigation), Headspace (mental wellness), and more
- Team Connection Perks:
- Weekly community lunches, refreshments, and snacks at our LA & NY headquarters
- Pet-friendly office environments
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