Sourcing Coordinator - Meetings & Events Venue for our Apple Entertain – Amazon Store

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Sourcing Coordinator - Meetings & Event Venues for our Apple Entertainment Account (Hybrid)

Full time, London, United Kingdom (Monday & Friday, work from home, Tuesday, Wednesday and Thursday work from the Apple Offices in London - Battersea Power Station)

Are you passionate about television and film? Ready for exciting challenges in a team-oriented environment? Join us as a Sourcing Coordinator - Meetings & Event Venues for our Apple Entertainment Account. You'll expertly handle travel requests via various channels.

Your role? A pivotal one. You'll oversee accommodations for employees, crew, talent, and executives. Bridge global hotels to our clients, recommend perfect fits, negotiate rates, manage contracts, and ensure guest comfort. Events vary from 10 to 200+ guests, demanding meticulous attention, adaptability, and privacy commitment. An extraordinary backstage pass to the entertainment world awaits. The Sourcing Coordinator is responsible for consulting clients and will act as the Subject Matter Expert.

As a Sourcing Coordinator, you will

• Work with the client to understand the meeting goals and objectives, the sleeping room, and space requirements. Be consultative in your approach.
• Make recommendations based on supplier relationships, budget, location, availability, goals, and objectives.
• Distribute, monitor, and analyze supplier Requests for Proposals (RFPs) for client meeting needs.
• Negotiate contracts for the best possible prices and concessions to meet savings expectations on meeting spend.
• Source preferred ground transportation providers and provide proposals to the group.
• Manage amendments and cancellation requests efficiently.
• Keep abreast of new destination options, well-priced seasonal destination options, and “hot date” offerings.
• Enter and update contracted details and negotiated savings in our software system
• Monitor hotel penalties for rebooking opportunities.
• Adhere to client compliance and performance SLAs.
• Provide excellent customer service.

About you

• Proven hotel sourcing & contracting, meetings management
• Strong customer service skills and a general knowledge of the entertainment and celebrity environment
• The drive to keep up in a very fast-paced environment with the ability to stay organized and manage multiple projects simultaneously
• Networking skills and can build relationships with vendors
• International experience is a plus
• Strong verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook) and Windows platform

About us

We are the Media & Entertainment division of BCD Travel, one of the world’s largest and most admired travel management companies. Leading artists, sporting teams, labels, media, and production companies have trusted us with their travel for over 40 years. We handle anything from managing travel for TV & Film productions, making sure that the artists and their entourage arrive on the red carpet on time, to transporting a football team internationally to a cup final at a moment’s notice!

About BCD Travel We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.

You’ll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at [email protected].